Tot Tracker is the all-in-one platform that handles invoicing, payments, attendance, government funding compliance, family information and parent communication.
It does the grunt work so you can focus on what matters.
Everything You Need
Stop juggling spreadsheets, paper registers, and separate payment systems. Tot Tracker brings it all together, reducing labour, increasing accuracy and eliminating mistakes.
Generate and send invoices automatically based on your fee schedules. Track what's owed, who's paid, and what's overdue in real-time.
Direct Debit and Account-to-Account payments included in your subscription. Low-cost (under 1%) card payments also available.
Log drop-off and collection times with one tap. Instantly see who's in, who's expected, and who's absent with a full audit trail.
Automatic verification that government funding rules are met means compliant without spreadsheet headaches and manual cross-checking. Use our purpose-built NCS compliant report to breeze through inspections.
Send updates, memories, and real-time alerts through the Tot Tracker parent app. Parents stay connected on iOS, Android, or any web browser... and enjoy an end of year 'wrapped' experience for every child.
Run summer camps, mid-term camps, and special events with separate booking, payment, and attendance flows in an application you're familiar with.
Purpose-Built for Ireland
Even the best generic early-years software struggles with the complexities that are unique to Ireland. Tot Tracker was designed specifically and solely for needs of Irish nurseries, Montessori schools, and after-school services.
Automatic subsidy calculations and attendance verification. Never worry about compliance audits again.
Track eligible hours, manage capitation, and keep records inspection-ready with zero extra effort.
Charge parents a single monthly fee the smooths our the weekly government schemes and closed weeks evenly.
Compliance Status
All children are currently compliant
0% - included
Direct Debits
0% - included
Account-to-Account
From 0.85% to 1.00%
Card payments
Payments Included
Most childcare software charges you a hefty monthly fee, then hit you with transaction charges on top. With Tot Tracker, Direct Debit and Account-to-Account payments are included in your subscription at no extra cost.
Need to accept card payments? We offer competitive rates well below the industry standard. In all honesty, we still think this is too high but as our costs are ~0.8%, it's the best we can offer.
Parent App
A beautiful, intuitive web-app that works on iPhone, Android, and desktop - no App Store downloads required.
Instant notifications for drop-off, collection, and important updates.
Share moments from the day so parents never feel they're missing out.
Direct and group communication without personal phone numbers or WhatsApp.
Parents view bills, make payments, and download receipts - all in one place.
Our Story
We spent years running our own services, drowning in paperwork, and fighting software that wasn't built for us. So we built Tot Tracker - the platform we wished we'd had from the start.
Every feature exists because a real childcare provider in Ireland needed it. No bloat. No guesswork. Just the tools you actually use, built by people who understand your day.
See how Tot Tracker can cut your admin time in half. Book a free, no-pressure demo and we'll walk you through everything.